Month: February 2025

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Optimising the management of absences and substitutions in schools

Teacher absence can be an organisational challenge for any school. Coordinating substitutions efficiently is essential to avoid disruptions in teaching and ensure an optimal learning experience for students.

Digital solutions have transformed this management, enabling an agile and efficient response to any eventuality.

Common challenges in absence management

  • Identification of absences and availability of supply teachers: it may be difficult to know which teachers are absent and who is available to replace them without an adequate platform.
  • Selection of the most suitable substitute: choosing the teacher best suited to the subject, level of education and teaching load can be a slow and imprecise process.
  • Timely communication of absences and substitutions: promptly informing all stakeholders is key to avoid confusion and ensure continuity of learning.

Automation and digitalisation as a solution

With GHC Web App, schools can manage absences in an automated and efficient way, reducing the administrative workload and optimising response times.

Key benefits of the GHC Web App

  • Streamlined registration of absences: teachers report their absence in seconds, facilitating immediate management.
  • Intelligent allocation of substitutes: the software proposes options based on the availability and teaching load of each teacher.
  • Instant notifications: all stakeholders receive real-time updates, minimising errors.
  • Detailed analysis and reporting: it facilitates decision making with historical data on absences and substitutions.

Optimised management for seamless education

Adopting technological tools for absence management improves the operational efficiency of schools and maintains the quality of learning. With GHC Web App, school organisation becomes smoother, ensuring that each class continues as planned.

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Plan timetables with flexible class units up to 9 hours per day

The timetable planning in educational institutions is a constant challenge that we face thanks to your collaboration. Considering your requests, in order to facilitate this complex task, GHC offers a key improvement in its functionality: the possibility of planning the class units of each subject with a flexible weekly distribution, being able to have up to 9 consecutive hours in the same day.

Use for VET institutions

VET institutions require vocational modules with weekly distributions using large blocks, which are difficult to fit into the timetable. Many of their modules require blocks of practical or theoretical classes. GHC allows you to create optimised timetables, ensuring that students receive their training in class units of the most appropriate length within the possible combinations.

It is important to highlight that in order to find the best solutions for VET vocational modules using multi-duration blocks, it is usually necessary to provide the solutions with flexibility for their weekly distribution, as otherwise rigid blocks can easily prevent results or make them too strict for optimisation.

In this way, establishments can:

  • Adjust the duration of the class units of the training modules within each day with a maximum and minimum duration.
  • Optimise the use time of classrooms, laboratories or specialised workshops for practical classes.
  • Coordinate the FCT (Workplace Training), allowing the school timetable to be adapted to the availability of collaborating companies.
  • Reduce or avoid empty intervals in timetables of teachers and students.

Use for primary schools

Providing a flexible weekly distribution for the class units of each subject in primary schools can also be very useful if the timetable framework used contains intervals with a split duration. That is, half-hour or three-quarter-hour periods, together with one-hour class unit. In such cases, it can be very difficult to decide a priori the length of the class units over which the weekly load of each subject is to be distributed. It is often not possible for schools to divide each subject into split periods, so that the timetables can be resolved in such a way as to allow for the following.

Both to set up class units with a duration longer than 5, and to provide flexibility in the weekly distribution of multiple duration class units, this option is very useful.

A powerful and adaptable tool

Thanks to the possibility of scheduling class units for each subject with a flexible weekly distribution, GHC allows managers to create adjusted timetables considering legal restrictions, but also other flexible criteria such as resource availability and teachers’ preferences.

Experience the intuitive and powerful interface offered by the GHC planner, and launch the optimisation engine to make creating and adjusting timetables as quick and easy as possible.